To apply for a new passport, you’ll need the following:

 

REQUIREMENTS FOR NEW NAMIBIAN PASSPORTS

Original documents must be submitted together with passport application form
1. Namibian Birth Certificate or (Citizenship Certificate-persons born outside Namibia)
2. Namibian ID-card(From 16 years old)
3. Marriage Certificate (Married women only)
4. Two biometric passport photos with your name at the back
5. Present Passport
6. Fees: € 40.00 (New passport)
€100.00 (For damaged or lost passport)


CHILDREN UNDER AGE 0-15
Original documents must be submitted together with passport application form
1. Birth Certificate or (Citizenship Certificate-persons born outside Namibia)
2. Two biometric passport photos with the child’s name written on the back of the photo
3. Parents Documents e.g. Birth or Citizenship Certificates or ID
4. Applicant’s signature (14 years old and above)
5. Present Passport
6. Fees: € 40.00 (New passport)
? 100.00 (For damaged or lost passport)
7. Applicants signature (14 years old and above)

Please Note the following

  • For security purposes, passport forms are not available on the website for download.
  • Kindly email the Embassy (visa@namibia-botschaft.de or visaassist@namibia-botschaft.de or info@namibia-botschaft.de for an application form to be mailed to you. Kindly include name and home address. We can only send to the countries our Embassy is accredited to.
  • Certified copy of the information page of the passport. If the passport was lost/stolen, the applicant must fill out the Declaration of Lost Document form and attach a Police Affidavit.
  • Attach a colored 2” x 2” photograph (white background, shoulders square to camera, forehead/shoulders/ears must not be covered, no visible shadow, no head gear, no uniform, no smile, no eyeglasses, no earrings for men, no eyebrow/chin/ nose rings for all applicants, requirements as per International Standards).
  • Certified copy of a Namibian Birth Certificate or original if you are unable to come in person
  • When you are above the age of 16 years, Certified copy of a Namibian Identity Document (both sides of the ID)- If applicant never applied for an ID before, send a signed statement explaining why the applicant never had an ID.
  • If lost, the applicant need to apply for a duplicate and therefore need to come in person, whereby fingerprints will be taken, for onward transmission to the Ministry of Home Affairs Immigration, Safety and Security.
  • If married but did not change the ID to married name, applicant must apply to change name on ID, and is also required to come in for fingerprints.
  • Certified copy of Namibian Citizenship Certificate (if applicant was born outside Namibia)
  • Certified Copy of Marriage Certificate (If applying to change to married name, applicant must also apply to change their name on the Namibian ID. Certified Copy of Divorce Certified for those who wish to revert to their maiden name
  • For Minors under 16: Certified Copy of parent’s Identification and any child over 13 must sign their own application
  • If applying earlier than the 6-month expiration date, applicant must submit a signed statement explaining why the passport must be applied early.
  • Please note:
  • The Ministry of Home Affairs will not process application forms without a Namibian Birth Certificate or Namibian Citizenship Certificate. If you are not able to produce a Birth Certificate, you must first apply for a duplicate Birth Certificate before applying for the Namibian passport.
  • The signatures on the passport application and Namibian ID must match unless the applicant is changing the last name. If the applicant changes last name to a married name, the names in the application and the signature must be in the married name. Please note that the Ministry does not hyphenate last names.
  • –The Commissioner of Oaths must be filled out by a Notary Public or by the Commissioner of Oath at the Embassy, not by the applicant; however, the “Sign Here Also” part must be signed by the applicant in the presence of the Notary Public/Commissioner of Oaths.
    • All documents must be certified within the last 6 months.

 

What do I do with the completed documents?

Once you have all the required documents, please submit it in person to the Embassy or place them in one envelope and mail them to the following address:

The Embassy of the Republic of Namibia in Berlin Germany
Reichstrasse 17
14052

Berlin

 

How long does it take?

In general, the processing time is 6-8 weeks. However, the speed at which your papers will be processed depends greatly on your ability to furnish the Embassy with all the proper documents. It is always recommended that you send your application material far in advance of when your need them and that you make copies of your records before sending them through the mail.